Skip to main content

One post tagged with "Payment Status"

Tracking invoice payment status after sync

View All Tags

Oct 13 - Post-Sync Payment Status

· 2 min read

You can now see where a synced invoice stands on payment without leaving Agave. Agave reads payment progress back from your ERP and shows it as a Payment Status in the Inbox and on the invoice.

An invoice's life does not end when it syncs. It still gets posted, selected for payment, and paid, and sometimes it is voided or reversed. Until now, answering "has this been paid yet?" meant opening the ERP. Payment Status brings that answer into Agave.

Payment status is currently supported for Sage Intacct and Foundation, and is coming soon for all other ERPs.

In the Inbox​

The Synced tab has a new Payment Status column. If you cannot see it, turn it on from the Columns picker. Sort on it to group invoices by where they stand on payment.

The Synced tab in the Inbox with the Payment Status column outlined in red, showing Paid, Unposted, and Voided invoices

On the Invoice​

Open any synced invoice and the payment status appears next to the Synced status at the top of the invoice page.

An open synced invoice with the Paid payment status outlined in red, next to the Synced status

What the Statuses Mean​

Where your ERP tracks a payment status on the invoice, Agave shows it as is. Where it does not, Agave works it out from the ERP's payment records. The statuses follow the invoice from sync to payment, and the full list for each ERP is in the Post-Sync Payment Status guide.

To pull the latest status right away, open the dropdown next to the Update [ERP] Data button in the Inbox and select AP Invoices.

Go Deeper​